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Day February 11, 2018

Attention III – Tactics to Strategy

While the previously shared tactics helped improve my raw productivity score, the approach wasn’t airtight.

For example, the use of Evernote helped me distinguish writing from communicating, but was I using Evernote too heavily now? Was the reduction in email traffic somehow giving the perception that I was disengaged? Am I focusing too much on productivity?

As with any shift in approach, there are pros and cons. Focusing too heavily on productivity did pose the potential that I would become further disconnected from the day-to-day reality of the agency. And perhaps I was spending too much time writing, and not spending enough time in other essential creative and technical pursuits.

These were indeed liabilities, but they didn’t reflect my primary concerns. The shift from communicating to writing (read: transactional emails to critical thinking) was a primary tactic. Tactics typically build from a core strategy, and I was absent one.

What does a productivity strategy really mean? Am I interested in further improving my productivity, or is there something else?

One answer came in the form of a best-selling book entitled Rapt – Attention and the Focused Life by Winfred Gallagher.

The book addresses the topic of attention, and how “your life – who you are, what you think, feel, and do, what you love – is the sum of what you focus on.

My focus on productivity is to do more with less. Given the diverse subjects that interest me, and the work required to learn and “realize” the material, transforming what would otherwise be “routine” work into a continuous stream of “high density” engagements is a critical and necessary shift.

If I can refine my focus even further, both in terms of subject-matter and the actual practice, I believe I can accomplish far more than what I’ve accomplished to date and in areas that would have otherwise been left unturned.

Attention II – Realization

While I have always been focused in pushing myself along professional, personal, and physical dimensions, it’s only been recently where I’ve identified the fact that one’s ability to focus is what ultimately matters when it comes to taking on harder challenges.

When I was in high-school, I had a desk that had four small storage areas located towards the rear of the primary work surface. These areas were originally designed to hold small items such as envelopes, tape, and writing instruments, but they frequently attracted many other items that I simply didn’t know what to do with.

While my workspace was fairly well-kept, I found myself distracted by these random items that would find their way within or adjacent to the work area. To alleviate this, I built a wooden structure that encapsulated the work area and allow my mind to focus on the work instead of these random belongings. I also went as far to purchase ear protection headphones (!) in an attempt to eliminate, or at least further reduce, all distraction.

This “physical barrier” strategy had a positive effect on my ability to produce, although I recall struggling internally whether all of this was really necessary. After all, my friends seemed to focus reasonably well void of such scaffolding.

Over the next two decades, I continued to refine my ability to focus and made steady improvements across fairly diverse contexts. However, I always felt that more could be done.

Several years ago, after realizing that the vast majority of my time appeared to be spent compiling and responding to emails, I decided to try a new approach; I signed up with an online service called RescueTime.

The premise behind RescueTime is that it assumes that you spend most of your time on the computer, yet you aren’t really sure how much time you are spending on activities that add real value.

RescueTime monitors the applications that you are using and the time spent on each. It identifies, with your help, those applications that are considered “productive” (e.g., Adobe InDesign) and those that are “distracting” (e.g., YouTube). Further classification ability is also provided for those who wish to dive deeper into the underlying data.

The first year’s score came as somewhat of a surprise: 52% productive

RescueTime confirmed my suspicion, and I felt good knowing that improvements were not only desired but necessary. I decided to take action through two simple tactics:

  • Tactic #1: Send less email. The less email I send, the less I’ll receive. Volume problem solved.
  • Tactic #2: Stay out of email completely, and turn off all notifications. Distraction problem solved.

This didn’t mean that I stopped sending email, but I found that what I was really interested in doing was thinking critically, and I accomplished this through writing. The solution? I replaced Outlook with Evernote.

Now I had a tool for writing versus a tool for communication. Both are necessary, but recognizing this difference is what really matters.

Using these two simple tactics, my productivity score improved nearly 30% over the next 4 years, and I am just getting started.